> ## Documentation Index > Fetch the complete documentation index at: https://docs.divorce.law/llms.txt > Use this file to discover all available pages before exploring further. # LexVault Document Management > Enterprise document management with AI-powered processing and semantic search ## What is LexVault? LexVault is Victoria AI OS's **enterprise document management system** that combines traditional document storage with cutting-edge AI processing. Every document you upload is automatically processed, indexed, and made searchable—both by keywords and semantic meaning. ## Key Features Automatic extraction of facts, dates, amounts, and key information from every document Find documents by keywords, semantic meaning, or natural language questions Auto-categorization by document type with custom folder organization Bank-level encryption and multi-tenant isolation for attorney-client privilege ## Supported File Types LexVault supports all common legal document formats: ### Documents * **PDF** - Full OCR and text extraction * **Word** (.doc, .docx) - Native text extraction * **Excel** (.xls, .xlsx) - Table and data extraction ### Images * **JPG/JPEG** - OCR text extraction * **PNG** - OCR text extraction * **TIFF** - Multi-page document scanning ### Emails * **MSG** - Outlook email files * **EML** - Standard email format ### Other * **TXT** - Plain text files * **CSV** - Data import Maximum file size: 100MB per file. For larger files, contact support for enterprise upload options. ## Upload Process Drag and drop files into LexVault or click **Upload** to select files: * Single or multiple files at once * Entire folders (desktop app) * From email attachments LexVault automatically: * Extracts text via OCR or native parsing * Identifies document type * Extracts key facts and metadata * Generates embeddings for semantic search * Creates thumbnail preview Processing time: 10-60 seconds per document Extracted information flows to CaseMind: * Parties mentioned * Financial amounts * Dates and deadlines * Legal issues * Asset descriptions Documents are immediately searchable and available to Victoria AI agents ## Document Organization ### Auto-Categorization LexVault automatically categorizes documents: | Category | Document Types | Examples | | ------------------ | ---------------------------------------- | ---------------------------- | | **Pleadings** | Petitions, Responses, Motions | Petition for Dissolution | | **Financial** | Affidavits, Bank Statements, Tax Returns | Financial Affidavit (FL-150) | | **Discovery** | Requests, Responses, Interrogatories | Request for Production | | **Court Orders** | Orders, Judgments, Decrees | Temporary Order | | **Correspondence** | Letters, Emails | Attorney demand letter | | **Evidence** | Photos, Screenshots, Documents | Text message screenshots | | **Expert Reports** | Appraisals, Evaluations | Real estate appraisal | ### Custom Folders Create your own folder structure: ``` Case: Smith v. Smith ├── Court Filings │ ├── Petitions & Responses │ └── Motions ├── Financial Documents │ ├── Tax Returns │ ├── Bank Statements │ └── Appraisals ├── Discovery │ ├── Requests │ └── Responses └── Correspondence ├── Client └── Opposing Counsel ``` ## Search Capabilities LexVault offers three powerful search methods: ### 1. Keyword Search Traditional full-text search: ``` "financial affidavit" → Finds exact phrase 2023 W-2 → Finds documents mentioning both terms bank statement -checking → Excludes "checking" ``` ### 2. Semantic Search Natural language questions: ``` "What is the husband's income?" → Finds pay stubs, W-2s, affidavits "When did they buy the house?" → Finds deeds, purchase agreements "What cars do they own?" → Finds registrations, titles, loan docs ``` ### 3. Metadata Filters Filter by: * **Document type** (Financial, Pleading, Discovery, etc.) * **Upload date** (Last 7 days, Last month, Custom range) * **File type** (PDF, Word, Excel, etc.) * **Uploaded by** (Which team member) * **Tags** (Custom labels) Combine search methods: Use semantic search to find relevant documents, then refine with filters. ## Document Viewer View documents directly in LexVault: * **PDF Rendering** - High-quality display with zoom * **Text Selection** - Copy text from any document * **Page Navigation** - Jump to specific pages * **Annotations** - Highlight and comment (coming soon) * **Download** - Original file download anytime ## Victoria AI Integration Every Victoria AI agent can access LexVault documents: ### Document-Grounded Responses When you ask Victoria a question, she: 1. Searches LexVault for relevant documents 2. Reads the document content 3. Provides answers with specific citations **Example:** ``` You: "What is the husband's monthly income?" Victoria searches LexVault → Finds "Pay Stub - John Smith - Oct 2024" Victoria reads: Monthly gross income $12,500 Victoria: "According to the October 2024 pay stub, John Smith's monthly gross income is $12,500." ``` ### Citation Links Victoria's responses include clickable links to source documents: * Click to open the exact document * Highlights the relevant section * Verifies information independently ## Security & Access Control ### Firm-Level Isolation LexVault implements strict multi-tenant isolation: * Each firm's documents are completely separate * Subdomain-based access control * Database Row Level Security (RLS) * No cross-firm data leakage possible ### Case-Level Permissions Control who sees what within your firm: * **Firm Admins**: Access all cases * **Lawyers**: Access assigned cases only * **Staff**: Access based on role settings * **Clients**: View-only access to their case documents ### Encryption All documents protected by: * **At Rest**: AES-256 encryption on Cloudflare R2 * **In Transit**: TLS 1.3 for all uploads/downloads * **Backups**: Encrypted multi-region replication ### Audit Logs Every document action is logged: * Who uploaded * When accessed * Who downloaded * Any deletions (soft delete with recovery) ## Document Processing Details ### Text Extraction LexVault uses multiple extraction methods: | File Type | Method | Quality | | ------------- | --------------- | -------------- | | PDF (digital) | Native text | Excellent | | PDF (scanned) | OCR (Tesseract) | Very Good | | Word/Excel | Native parsing | Excellent | | Images | OCR | Good-Very Good | ### OCR Technology For scanned documents and images: * **Engine**: Tesseract OCR + LlamaCloud * **Accuracy**: 95-99% depending on scan quality * **Languages**: English (primary), Spanish support * **Preprocessing**: Auto-rotation, contrast enhancement For best OCR results, upload documents at 300 DPI or higher. Low-quality scans may have reduced accuracy. ### Metadata Extraction LexVault automatically extracts: * **File metadata**: Creation date, author (when available) * **Legal metadata**: Case name, court, filing date * **Financial metadata**: Amounts, account numbers, dates * **Party metadata**: Names, addresses, contact info ## Storage & Limits ### Storage Quotas | Plan | Storage | Documents | | ------------ | --------- | -------------- | | Starter | 50 GB | \~25,000 docs | | Professional | 500 GB | \~250,000 docs | | Enterprise | Unlimited | Unlimited | ### Document Retention * **Active cases**: Unlimited retention * **Closed cases**: 7 years default (configurable) * **Deleted documents**: 30-day recovery period * **Exports**: Download all documents anytime Storage is pooled across all cases in your firm. You don't need to manage per-case limits. ## Best Practices Use descriptive filenames: * ✅ "2023-W2-John-Smith.pdf" * ✅ "Financial-Affidavit-FL150-2024-01-15.pdf" * ❌ "document.pdf" * ❌ "IMG\_1234.jpg" Upload documents as soon as you receive them: * AI processing takes 10-60 seconds * Facts flow into CaseMind immediately * Victoria can reference them in conversations Keep documents organized: * Upload to the correct case * Use folders for different document types * Tag documents with custom labels Before uploading, check for: * Redaction of confidential information * Client authorization for third-party documents * Compliance with discovery protective orders ## Bulk Operations ### Bulk Upload * Drag entire folders at once * Up to 50 files per upload * Progress tracking for each file ### Bulk Download * Select multiple documents * Download as ZIP archive * Preserves folder structure ### Bulk Delete * Select multiple documents * Soft delete with 30-day recovery * Requires confirmation for safety ## Integration Features ### Email Integration Forward emails to your case-specific address: ``` smith-v-smith@[your-firm].divorce.law ``` Emails automatically: * Saved to LexVault * Attachments extracted * Facts added to CaseMind ### API Access (Enterprise) Programmatic document management: * Upload via API * Search and retrieve documents * Webhook notifications on processing completion ## Next Steps See how Victoria uses LexVault documents in responses Learn about the unified case management interface