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Calendar Integration Overview

Victoria AI’s Calendar Integration connects your Google Calendar or Microsoft Outlook to give Victoria awareness of your schedule, court dates, and availability—enabling smarter scheduling and context-aware assistance.

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Why Connect Your Calendar?

Victoria AI becomes more helpful when she knows your schedule:

Avoid Conflicts

Victoria checks for conflicts before suggesting meeting times or deadlines

Context-Aware Responses

Victoria references upcoming court dates and deadlines in her responses

Smart Scheduling

Get suggestions that work with your existing commitments

Deadline Tracking

Automatic awareness of court dates and filing deadlines

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Supported Platforms

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Google Calendar

Connect any Google Calendar account:
  • Personal Gmail calendars
  • Google Workspace (business) calendars
  • Multiple calendars per account
  • All calendar permissions (read-only)

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Microsoft Outlook Calendar

Connect Microsoft calendars:
  • Outlook.com personal calendars
  • Microsoft 365 business calendars
  • Exchange Online calendars
  • All calendar permissions (read-only)
Victoria only reads your calendar events—she never creates, modifies, or deletes events.

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How to Connect Your Calendar

1

Go to Calendar Settings

Navigate to Settings → Calendar Integration in your dashboard
2

Choose Calendar Provider

Click either:
  • Connect Google Calendar
  • Connect Microsoft Outlook
3

Authorize Access

You’ll be redirected to Google or Microsoft to:
  • Sign in (if not already signed in)
  • Review requested permissions
  • Click “Allow” to grant Victoria read-only access
Permissions requested:
  • Read calendar events
  • Read calendar metadata (calendar names, colors)
  • No write permissions (Victoria cannot modify your calendar)
4

Select Calendars

Choose which calendars to sync:
  • Work calendar
  • Personal calendar (optional)
  • Specific case calendars
You can sync multiple calendars or just one.
5

Sync Complete

Victoria immediately syncs your calendar events and will:
  • Update every 60 seconds for new events
  • Reference events when providing assistance
  • Check for conflicts when scheduling

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What Gets Synced

Victoria syncs the following information from your calendar: Event Details:
  • Event title
  • Start date and time
  • End date and time
  • Location (if specified)
  • All-day event flag
  • Recurrence pattern (for recurring events)
Not Synced:
  • Event descriptions
  • Attendee lists
  • Attachments
  • Private notes
Calendar events marked as “Private” in Google/Outlook are treated as busy time without revealing details.

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How Victoria Uses Your Calendar

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Conflict Detection

When you ask Victoria to schedule something: 
You: "Can we schedule the Smith deposition for next Tuesday at 2pm?"

Victoria: "I see you have a conflict on Tuesday, November 12 at 2:00 PM:
- Event: 'Jones Mediation'
- Time: 2:00 PM - 4:00 PM
- Location: Superior Court

Would you like to schedule the Smith deposition for:
- Tuesday 10:00 AM (available)
- Wednesday 2:00 PM (available)
- Thursday 9:00 AM (available)"

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Deadline Awareness

Victoria references your court dates: 
You: "What's my timeline for the Johnson case?"

Victoria: "Based on your calendar:
- Trial date: December 15, 2024 (Court Room 3, 9:00 AM)
- Days until trial: 28 days

Key deadlines:
- Witness list due: November 30 (13 days)
- Trial briefs due: December 8 (21 days)
- Jury instructions due: December 10 (23 days)"

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Availability Suggestions

Victoria suggests times that work: 
You: "When can I meet with the client this week?"

Victoria: "Based on your calendar availability:

Monday:
- 9:00 AM - 11:00 AM (available)
- 2:00 PM - 4:00 PM (available)

Wednesday:
- 10:00 AM - 12:00 PM (available)
- 3:00 PM - 5:00 PM (available)

Your busiest day is Thursday (6 events scheduled)."

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Managing Your Calendar Connection

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View Connection Status

At Settings → Calendar Integration: Connected Calendars:
  • Google Calendar: [email protected]
    • Work Calendar (synced)
    • Personal Calendar (synced)
    • Last sync: 2 minutes ago
    • Status: ✅ Connected
Sync Status:
  • Events synced: 247
  • Next sync: 58 seconds
  • Last successful sync: 2 minutes ago

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Disconnect Calendar

To stop syncing:
  1. Go to Settings → Calendar Integration
  2. Click Disconnect next to the connected calendar
  3. Confirm disconnection
What happens:
  • Victoria stops syncing new events
  • Previously synced events are deleted from Victoria’s database
  • You can reconnect anytime

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Reconnect Calendar

If sync stops working:
  1. Disconnect the calendar
  2. Reconnect with fresh authorization
  3. All events re-sync automatically

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Privacy & Security

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Data Protection

Your calendar data is protected by: Encryption:
  • OAuth tokens encrypted at rest (AES-256)
  • All sync traffic encrypted (TLS 1.3)
  • Calendar events stored encrypted
Access Control:
  • Only you can see your calendar events
  • Victoria AI can reference events for your requests only
  • Other firm members cannot see your calendar
Token Security:
  • Refresh tokens rotated regularly
  • Tokens expire after 90 days of inactivity
  • Automatic revocation on disconnect

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OAuth Security

We use OAuth 2.0 with PKCE (Proof Key for Code Exchange):
  • Industry standard for secure authorization
  • No password sharing required
  • Revokable access anytime
  • Same security as “Sign in with Google”

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What Victoria Knows vs. Doesn’t Know

Victoria Knows:
  • You have an event at 2:00 PM Tuesday
  • The event title is “Deposition”
  • The location is “Conference Room A”
  • You’re busy from 2:00-4:00 PM
Victoria Doesn’t Know:
  • Who else is attending
  • Email addresses of attendees
  • Event description details
  • Private notes or attachments

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Troubleshooting

Solutions:
  1. Ensure you’re signed in to Google/Microsoft
  2. Allow pop-ups for divorce.law domain
  3. Clear browser cache and try again
  4. Try a different browser
  5. Check if third-party cookies are enabled
Solutions:
  1. Check connection status (Settings → Calendar)
  2. Verify you have internet connection
  3. Ensure calendar permissions weren’t revoked
  4. Disconnect and reconnect calendar
  5. Check if calendar has events (empty calendars show 0 synced)
Solutions:
  1. Check which calendars are synced
  2. Verify event times are correct in Google/Outlook
  3. Wait 60 seconds for latest sync
  4. Check if event is marked as “free time” instead of “busy”
Solution: When connecting, uncheck personal calendars in the calendar selection step. You can change this later in Settings.

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Advanced Features

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Multiple Calendar Support

Sync multiple calendars from different accounts: Victoria combines all calendars to show complete availability.

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Recurring Events

Victoria understands recurring events:
  • Weekly meetings (every Monday at 9 AM)
  • Monthly court appearances
  • Annual deadlines
Recurring events are treated as busy time for all occurrences.

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All-Day Events

All-day events are handled specially:
  • Marked as busy but can be overridden
  • Victoria asks before scheduling over all-day events
  • Good for vacation days, holidays, conferences

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Time Zone Support

Calendar events sync with original time zones:
  • Automatic conversion to your local time
  • Handles DST (Daylight Saving Time) transitions
  • Correct times even when traveling

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Best Practices

Keep court dates on calendar: Add all court dates, deadlines, and hearings to your calendar so Victoria can remind you and avoid conflicts.
Use descriptive event titles: Instead of “Meeting”, use “Smith Case - Client Meeting” so Victoria can reference specific events.
Block focus time: Create calendar blocks for deep work (drafting motions, case research) so Victoria won’t suggest scheduling during those times.
Don’t put confidential details in event titles: Victoria can see event titles. Use general titles like “Client Meeting” rather than specific case details.

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Revoking Access

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From Victoria AI

Disconnect at any time:
  1. Settings → Calendar Integration
  2. Click Disconnect
  3. Your calendar data is immediately deleted

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From Google/Microsoft

Revoke Victoria’s access directly: Google:
  1. Go to https://myaccount.google.com/permissions
  2. Find “Victoria AI”
  3. Click Remove Access
Microsoft:
  1. Go to https://account.microsoft.com/privacy/app-permissions
  2. Find “Victoria AI”
  3. Click Remove Permissions

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Future Enhancements

Coming soon:
  • Write access: Create calendar events from Victoria (optional)
  • Smart reminders: Victoria sends reminders for upcoming court dates
  • Calendar sharing: Share availability with clients
  • Automatic time blocking: Victoria blocks time for case tasks
  • Integration with case deadlines: Automatic calendar events for filing deadlines

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Next Steps

Connect Your Calendar

Set up calendar integration in 2 minutes

Firm Settings Guide

Learn about other firm configuration options