Discovery Command Center - Victoria AI OS Documentation

What is Discovery Command Center?

The Discovery Command Center is an AI-powered system that automates divorce discovery document management and analysis, reducing 40-80 hours of paralegal work to 2-3 hours of attorney review per case.

The Problem It Solves

In divorce cases, paralegals typically spend 40-80 hours per case:

Manually reviewing 50-200+ financial documents
Categorizing bank statements, tax returns, W-2s, pay stubs
Creating disclosure certificates and responses to Requests for Production
Tracking missing documents and gaps in date coverage
Verifying document completeness for court filings
Generating Excel/Word reports for attorneys

Discovery Command Center automates this entire workflow with AI.

Key Features

Smart Upload

Drag-and-drop unlimited file sizes with automatic subfolder organization

AI Analysis

Automatic document categorization, parsing, and fact extraction

Gap Detection

AI identifies missing documents and date range gaps

Auto-Generate Pleadings

Create Certificates of Compliance and RFP responses automatically

Batch Processing

Analyze all documents at once with comprehensive summaries

Export Reports

Generate Excel inventories and Word pleadings ready for court

Temporal Enterprise Orchestration

Discovery Command Center runs on Temporal, an enterprise-grade workflow orchestration system used by companies like Netflix, Uber, and Stripe.

Why This Matters for Law Firms

When you upload 50 bank statements, Discovery Command Center doesn’t just store them—it triggers a sophisticated multi-step workflow: Enterprise Workflow Pipeline:

Document Parsing (LlamaCloud with Temporal automatic retries)
AI Title Generation - Transforms "07-25.pdf" → "July 2024 Chase Credit Card Statement - Account 4290"
Smart Categorization - Auto-assigns to Bank Statements > Credit Cards > Chase
Financial Data Extraction - Pulls balances, transactions, account numbers
Gap Detection - Identifies missing months or accounts
Compliance Checking - Compares against jurisdiction requirements
Vector Embedding - Enables semantic search across all documents
Summary Generation - Creates case-specific document summaries

All automatic. All resilient. All enterprise-grade.

Automatic Retries

Failed steps retry automatically with exponential backoff (up to 5 attempts)

Resilient Processing

Temporal orchestration ensures every document processes successfully with automatic retries

Rate Limiting

Smart rate limiting prevents API overages across 1000+ firms

2-Hour Timeout

Handles 5,000-10,000 page medical records without timing out

How It Works

Upload Documents

Drag and drop documents into organized subfolders:

Interrogatories
Depositions
Subpoenas
Requests for Production

Unlimited file sizes using Temporal enterprise architecture

Temporal Workflow Triggers

Enterprise orchestration begins automatically:Each document enters a resilient workflow with automatic:

Retry logic (5 attempts with backoff)
Multi-provider fallback
Cost tracking ($0.48/document average)
Progress updates

No manual intervention required

AI Title & Category Generation

This is where the magic happens:Generic filenames become semantic, searchable titles:

statement_07.pdf → "July 2024 Wells Fargo Checking Statement - Account 8372"
taxes.pdf → "2023 Federal Tax Return Form 1040 with Schedules"
paystub_3_15.pdf → "March 15, 2024 Pay Stub - ABC Corporation"

Categories assigned automatically:

Bank Statements > Checking > Wells Fargo
Tax Returns > Federal > 2023
Income > Pay Stubs > ABC Corporation

Powered by: Claude Haiku 4.5 analyzing document content

Financial Data Extraction

Victoria AI automatically:

Parses PDFs (OCR for scanned documents)
Extracts key information (dates, amounts, parties, account numbers)
Identifies account types and institutions
Tracks balance changes over time
Cross-references with case facts

Processing time: 10-60 seconds per document

AI Analysis

Run batch analysis to:

Identify all financial accounts mentioned
Extract income and asset information
Detect missing documents
Find date range gaps
Cross-reference with case facts

Generate Legal Documents

Automatically create:

Certificate of Compliance
Responses to Requests for Production
Privilege logs
Document indexes

Attorney Review

Review and approve:

Checklist of discovered items
Verification of completeness
Quality check before filing

Export & File

Export final documents:

Excel inventory spreadsheets
Word pleadings for court filing
PDF summaries for clients

Discovery Subfolder Organization

Discovery Categories

Documents are automatically organized into smart subfolders: Interrogatories

Written questions from opposing counsel
Your responses to interrogatories
Supplemental interrogatory responses

Depositions

Deposition transcripts
Deposition exhibits
Expert deposition materials

Subpoenas

Third-party subpoenas (banks, employers, etc.)
Subpoena responses
Subpoena duces tecum documents

Requests for Production

Document production requests (RFPs)
Your responses with Bates numbering
Objections to requests

Financial Subfolder Organization

Tax Returns

Federal returns (1040, schedules)
State returns
Business returns (1120, 1065, K-1s)

Bank Statements

Checking accounts
Savings accounts
Credit union statements
Credit card statements

Pay Stubs

Employment income documentation
Bonuses and commissions
Year-to-date totals

Valuations

Property appraisals
Business valuations
Pension valuations

AI-Powered Features

Automatic Gap Detection

Victoria AI identifies missing information: Example Output:

Missing Documents Detected:
- Chase Bank Statement: March 2024 (gap in coverage)
- Wells Fargo Credit Card: April-June 2024 (3-month gap)
- W-2 Form: Missing for employer "ABC Corp"
- Tax Return: 2022 Federal 1040 not uploaded

Smart Categorization

Automatically categorizes documents:

“Chase_Jan_2024.pdf” → Bank Statements > Chase > January 2024
“W2_2023_Employer.pdf” → Income > W-2 Forms > 2023
“1040_2023.pdf” → Tax Returns > Federal > 2023

Date Range Analysis

Tracks coverage periods:

Bank Statements Coverage:
- Chase Checking: Jan 2023 - Dec 2024 (complete)
- Wells Fargo Savings: Jan 2023 - Sept 2024 (missing Oct-Dec 2024)
- Amex Credit Card: Missing entirely

Financial Summary

Extracts key financial data:

Total income: $125,000/year
Bank account balances: $45,000
Credit card debt: $18,500
Retirement accounts: $250,000

Victoria Discovery’s Jurisdiction Intelligence

This is the secret sauce: Victoria Discovery Manager doesn’t just organize documents—she knows the exact disclosure requirements for your jurisdiction.

61 Jurisdictions, Zero Guesswork

Victoria is trained on financial disclosure rules for all 50 U.S. states + 11 Canadian provinces/territories:

Florida

Rule 12.285 - 45 days from serviceForms: 12.902(b), 12.902(c)

California

Fam. Code § 2104 - Preliminary + FinalForms: FL-140, FL-150, FL-142

Ontario

Rule 13 - Financial StatementsForm 13 or 13.1 required

When you ask Victoria Discovery “What financial documents do we need for full disclosure?”, she doesn’t give generic advice—she provides the exact checklist for your case’s jurisdiction.

Real Example: Florida vs California

Florida Attorney asks: “What documents do we need for financial disclosure?” Victoria responds:

Florida Rule 12.285 - Mandatory Disclosure (45 days from service):

Required Documents:
✓ Financial Affidavit Form 12.902(b) (under $50k income) OR Form 12.902(c) (over $50k)
✓ Federal and state income tax returns (past 3 years)
✓ Pay stubs for preceding 3 months
✓ All statements for ALL financial accounts (even if separate property)
✓ Credit card statements (2 most recent months)
✓ Loan statements and notes payable
✓ Life insurance policies with cash value
✓ Pension, profit-sharing, deferred compensation statements
✓ Corporate/business tax returns (past 3 years if self-employed)

Consequence of Non-Compliance: Court may impose sanctions per Fla. Fam. L.R.P. 12.380

California Attorney asks: Same question Victoria responds:

California Preliminary Declaration of Disclosure (60 days from petition filed):

CRITICAL: California requires BOTH preliminary AND final disclosure - cannot be waived!

Required Documents:
✓ Declaration of Disclosure (FL-140)
✓ Income and Expense Declaration (FL-150)
✓ Schedule of Assets and Debts (FL-142)
✓ Property Declaration (FL-160) if significant property
✓ Federal and state tax returns (past 2 years)
✓ W-2s, 1099s (most recent year)
✓ Pay stubs (2 most recent months)
✓ ALL asset statements (including separate property)
✓ ALL debt statements
✓ Retirement/pension account statements

Rule Reference: Fam. Code § 2104; Cal. Rules of Court Rule 5.260
Consequence: Court CANNOT enter judgment without preliminary disclosure compliance

Gap Detection with Jurisdiction Context

When Victoria analyzes uploaded discovery documents, she compares against jurisdiction-specific checklists: Example - Florida Case:

Discovery Compliance Analysis (Florida Rule 12.285):

✅ Complete:
- Financial Affidavit Form 12.902(c)
- Federal tax returns: 2022, 2023, 2024
- Pay stubs: July, August, September 2024
- Chase Bank statements (Jan-Dec 2024)

❌ Missing - Required by Florida Rule 12.285:
- State tax returns (Florida does not have income tax, but you filed in Georgia - need GA state returns)
- Credit card statements (Discover Card ending 4290)
- Life insurance policy declaration (Northwestern Mutual policy mentioned in affidavit)
- 401(k) statement from ABC Corporation

⚠️ Gaps Detected:
- Wells Fargo checking: Missing March 2024 statement (gap in coverage)
- American Express: Only 1 month provided (Rule 12.285 requires 2 months)

Next Action: Upload 4 missing documents to achieve full compliance

Jurisdiction-Specific Form Recognition

When you upload documents, Victoria automatically recognizes jurisdiction-specific forms: Upload: financial_statement.pdf Victoria detects:

Florida Form 12.902(c) - Long Form Financial Affidavit → Auto-categorizes as “Financial Affidavit > Florida > Long Form”
California FL-150 - Income & Expense Declaration → Auto-categorizes as “Financial Affidavit > California > FL-150”
Ontario Form 13.1 - Financial Statement (Property < $1M) → Auto-categorizes as “Financial Affidavit > Ontario > Form 13.1”

This allows precise gap detection and compliance checking per jurisdiction.

Critical Rules System

Victoria’s Practice Knowledge System stores critical rules for each jurisdiction: Florida Example:

{
  "financial_disclosure": {
    "rule_number": "12.285",
    "rule_title": "Mandatory Disclosure",
    "full_citation": "Florida Family Law Rule of Procedure 12.285",
    "deadline": "45 days from service of petition",
    "consequences": "Court sanctions per Rule 12.380; adverse inferences",
    "forms": ["12.902(b)", "12.902(c)"],
    "mandatory_documents": [
      "Financial Affidavit",
      "3 years federal and state tax returns",
      "3 months pay stubs",
      "All bank/investment account statements",
      "2 months credit card statements",
      "Life insurance policies with cash value",
      "Pension/profit-sharing/retirement statements",
      "Business tax returns (3 years if self-employed)"
    ]
  }
}

California Example:

{
  "financial_disclosure": {
    "rule_number": "5.260",
    "rule_title": "Financial Declarations",
    "full_citation": "Cal. Family Code § 2104; Cal. Rules of Court Rule 5.260",
    "deadline": "60 days from petition filed (preliminary)",
    "consequences": "Court CANNOT enter judgment without compliance",
    "cannot_be_waived": true,
    "forms": ["FL-140", "FL-150", "FL-142", "FL-160"],
    "two_stage_disclosure": {
      "preliminary": "60 days from petition (cannot be waived)",
      "final": "45 days before trial or settlement (can be waived by stipulation)"
    }
  }
}

This intelligence is automatically injected into Victoria Discovery’s responses, ensuring accuracy and jurisdiction compliance.

Certificate of Compliance Generation

Automatically generates court-ready Certificates of Compliance and discovery responses formatted for your jurisdiction’s requirements.

Auto-Generated Content

Victoria AI creates:

Document Inventory
- Complete list of all produced documents
- Bates number ranges
- Production date
- Responsive requests
Objections
- Template-based objections (relevance, overbroad, privacy)
- Customizable per request
Privilege Log
- Attorney-client privileged documents
- Work product documents
- Automatic detection of privileged content

Verification Checklist

Before filing, review:

All documents properly Bates numbered
Privilege claims are accurate
Objections are valid and supported
Date ranges are complete
Responsive documents identified correctly

Export Functionality

Excel Export

Download comprehensive spreadsheet inventory:

Columns:
- Bates Number
- Document Type
- File Name
- Date
- Category
- Subcategory
- Key Facts Extracted
- Responsive to RFP #

Word Export

Generate court-ready pleadings:

Certificate of Compliance (formatted for your jurisdiction)
Response to Request for Production
Privilege Log
Document Index

All exports are formatted for your jurisdiction’s requirements.

Integration with Victoria AI

Ask Victoria About Discovery

Example Questions:

"What bank accounts has the opposing party disclosed?"
"Are we missing any financial documents?"
"Summarize the income shown in the uploaded documents"
"What gaps exist in the bank statement coverage?"

Context-Aware Responses

Victoria has full access to all discovery documents:

References specific Bates numbers
Cites exact page numbers
Cross-references multiple documents
Identifies contradictions

Security & Compliance

Document Security

All discovery documents are:

Encrypted at rest (AES-256)
Encrypted in transit (TLS 1.3)
Protected by Row Level Security (RLS)
Only accessible to authorized firm members

Audit Trail

Complete tracking of:

Who uploaded each document
When documents were processed
Who accessed documents
Export history
Modifications and deletions

Privilege Protection

Attorney-client privileged documents flagged automatically
Work product protection markers
Separate privilege log generation
Redaction workflow (coming soon)

Cost Tracking

Discovery document processing costs are tracked separately: Processing Costs:

PDF Parsing: ~$0.47 per document (LlamaCloud)
AI Embeddings: ~$0.006 per document (Voyage AI)
Vector Storage: Minimal (~$0.000002/day per document)

Total: ~$0.48 per document

Upload all documents at once to benefit from batch processing efficiency.

Best Practices

Just Upload Everything - AI Handles Organization

Don’t waste time organizing before upload.The Temporal workflow automatically:

Generates semantic titles from generic filenames
Categorizes documents by type and subfolder
Detects dates and assigns chronological order
Identifies gaps regardless of upload sequence

Pro tip: Upload entire discovery production folders as-is. Let the AI do the work.

Batch Upload for Efficiency

Upload all documents at once rather than one-by-one:

Single drag-and-drop for 50-200+ documents
Batch processing is more cost-effective (~$0.48/doc)
Temporal workflows run in parallel
Gap detection works better with complete dataset

Pro tip: Select all files in a folder and drop them together.

Trust the AI Categorization

The AI is trained on millions of legal documents and knows:

Bank statement formats from 500+ financial institutions
Tax form structures (1040, W-2, 1099, K-1, etc.)
Financial affidavit forms from all 61 jurisdictions
Discovery response document types

Don’t manually categorize unless AI clearly makes an error (rare: ~2% error rate).If AI miscategorizes, simply correct it—the system learns from corrections.

Review AI-Generated Titles and Data

Before generating certificates or responses:

Verify all uploads processed successfully (check for “Processing Failed” status)
Review AI-generated titles for accuracy (e.g., correct account numbers)
Check extracted financial data (balances, dates, institutions)
Confirm gap detection findings
Verify privilege claims on sensitive documents

Pro tip: Use the batch analysis feature to review all extractions at once.

Export Regularly for Backup

Export inventory spreadsheets as you work:

Backup of AI-organized discovery structure
Easy sharing with co-counsel or clients
Court filing preparation
Historical record of document production

Pro tip: Export after each major upload batch (e.g., after receiving opposing party’s production).

Troubleshooting

Document Failed to Process

Symptoms: Document shows “Processing Failed” status Solutions:

Check file format (PDF, Word, Excel supported)
Ensure file is not corrupted (try opening locally)
For very large files (>100MB), processing may take longer
Contact support if issue persists

Missing Information in Extracted Data

Symptoms: AI didn’t extract expected information Solutions:

Ensure document is high-quality scan (300 DPI+)
For handwritten documents, OCR accuracy may vary
Manually add missing information to case facts
Report issue to improve AI accuracy

Gap Detection Not Working

Symptoms: Victoria doesn’t detect obvious gaps Solutions:

Ensure documents are properly dated
Check subfolder categorization is correct
Verify file names include dates
Run batch analysis again after uploading all documents

Video Tutorials

Quick Start Guide

5-minute walkthrough of Discovery Command Center basics

Certificate Generation

How to auto-generate Certificates of Compliance

Advanced Organization

Master subfolder organization and batch processing

Export Workflows

Creating Excel inventories and Word pleadings

Next Steps

Start Using Discovery Center

Get started with your first discovery project

Learn About Victoria Discovery Agent

Deep dive into Victoria’s discovery capabilities

Getting Started

Core Features

Victoria AI Agents

User Guides

Advanced

​What is Discovery Command Center?

​The Problem It Solves

​Key Features

Smart Upload

AI Analysis

Gap Detection

Auto-Generate Pleadings

Batch Processing

Export Reports

​Temporal Enterprise Orchestration

​Why This Matters for Law Firms

Automatic Retries

Resilient Processing

Rate Limiting

2-Hour Timeout

​How It Works

​Discovery Subfolder Organization

​Discovery Categories

​Financial Subfolder Organization

​AI-Powered Features

​Automatic Gap Detection

​Smart Categorization

​Date Range Analysis

​Financial Summary

​Victoria Discovery’s Jurisdiction Intelligence

​61 Jurisdictions, Zero Guesswork

Florida

California

Ontario

​Real Example: Florida vs California

​Gap Detection with Jurisdiction Context

​Jurisdiction-Specific Form Recognition

​Critical Rules System

​Certificate of Compliance Generation

​Auto-Generated Content

​Verification Checklist

​Export Functionality

​Excel Export

​Word Export

​Integration with Victoria AI

​Ask Victoria About Discovery

​Context-Aware Responses

​Security & Compliance

​Document Security

​Audit Trail

​Privilege Protection

​Cost Tracking

​Best Practices

​Troubleshooting

​Document Failed to Process

​Missing Information in Extracted Data

​Gap Detection Not Working

​Video Tutorials

Quick Start Guide

Certificate Generation

Advanced Organization

Export Workflows

​Next Steps

Start Using Discovery Center

Learn About Victoria Discovery Agent

What is Discovery Command Center?

The Problem It Solves

Key Features

Temporal Enterprise Orchestration

Why This Matters for Law Firms

How It Works

Discovery Subfolder Organization

Discovery Categories

Financial Subfolder Organization

AI-Powered Features

Automatic Gap Detection

Smart Categorization

Date Range Analysis

Financial Summary

Victoria Discovery’s Jurisdiction Intelligence

61 Jurisdictions, Zero Guesswork

Real Example: Florida vs California

Gap Detection with Jurisdiction Context

Jurisdiction-Specific Form Recognition

Critical Rules System

Certificate of Compliance Generation

Auto-Generated Content

Verification Checklist

Export Functionality

Excel Export

Word Export

Integration with Victoria AI

Ask Victoria About Discovery

Context-Aware Responses

Security & Compliance

Document Security

Audit Trail

Privilege Protection

Cost Tracking

Best Practices

Troubleshooting

Document Failed to Process

Missing Information in Extracted Data

Gap Detection Not Working

Video Tutorials

Next Steps